Salons.com is independently owned and operated
This Privacy Policy was published May 21, 2018.
At Salons.com and Trellian, we are committed as a data controller to protect and respect your privacy in compliance with EU- General Data Protection Regulation (GDPR) 2016/679, dated April 27th 2016. This Privacy Policy explains when and why we collect personal information, how we use it, the conditions under which we may disclose it to others and how we keep it secure. This Privacy Policy applies to the use of our products and services and to our sales, marketing and customer contract fulfilment activities.
When do we collect personal data about you?
- When you visit our website.
- When you register on our website and use our products and services.
- When you interact with us in person, through correspondence, at events, by phone, or through our website.
- We may collect personal data if it is considered to be of legitimate interest, and if this interest is not overridden by your privacy interests. Before data is collected we make sure an assessment is made, ensuring that there is an established mutual interest between you, Salons.com and Trellian.
Why do we collect and use personal data?
We collect and use personal data mainly to perform customer service, direct sales, and direct marketing.
We may use your information for the following purposes:
- Send you marketing communications which you have requested. These may include information about our products and services, events, activities, and promotions. This communication is subscription based and requires your consent.
- Send you news and information about the products and services that you are using.
- Perform direct sales activities in cases where legitimate and mutual interest is established.
- Follow-up on incoming requests (customer support, emails, chats, or phone calls).
- Perform contractual obligations such as order confirmation, invoicing, payment reminders, and similar.
- Notify you about any disruptions to our services (system messages).
- Contact you to conduct surveys about your opinion on our products and services.
Our legal basis for collecting personal data
Collecting personal data based on consents
The collection of personal data based on consent from the data subject will be done by using “Consent Forms” that will store documentation related to the consent given by the individual. Individual consents will always be stored and documented in our systems.
Collecting personal data based on contracts
We use personal information for fulfilling our obligations related to contracts and agreements with customers and partners.
Collecting personal data based on legitimate interest
We may use personal data if it is considered to be of legitimate interest, and if the privacy interests of the data subjects do not override this interest. Normally, to establish the legal basis for data collection, an assessment has been made during which a mutual interest between Salons.com, Trellian and the individual person has been identified. This legal basis is primarily related to our sales and marketing purposes. We will always inform individuals about their privacy rights and the purpose for collecting personal data.
What type of personal data is collected?
If you are visiting our Site, we may collect and store the following information about you:
- Your IP address and actions taken
- The IP address of the website from which you linked directly to our Site
- The date and time you access our Site
- The browser you used to access our Site
- The operating system you used to access our Site
We use this information to help us make our Site more useful to visitors and clients.
We will not obtain any other personally identifying information about you when you visit our Site, unless you choose to provide such information to us.
If you use our online form to register to use our services, you will be required to provide us with your contact information and other personal information such as User ID, email address, and billing address. Depending on the services you use, you might also be required to provide your PayPal ID or credit card number, CCV and its expiration date in order to process your transactions.
Salons.com and Trellian do not collect or process any special categories of personal data, such as public unique identifiers or sensitive personal data.
How long do we keep your personal data?
We securely store personal data for as long as we find it necessary to fulfill the purpose for which the personal data was collected, while also considering our need to answer your queries or resolve possible problems, to comply with legal requirements under applicable laws, to attend to any legal claims/complaints, and for safeguarding purposes.
This means that we may retain your personal data for a reasonable period of time after your last interaction with us. When the personal data that we have collected is no longer required, we will delete it in a secure manner. We may process data for statistical purposes, but in such cases, data will be anonymized.
Rights to your personal data
You have the following rights with respect to your personal data:
- The right to request a copy of your personal data that Salons.com and Trellian holds about you.
- The right to request that Salons.com and Trellian corrects your personal data if inaccurate or out of date.
- If you are a customer or partner and you have registered a profile on our website, you may update your user profile by logging in and clicking your username in upper right corner of the webpage.
- The right to request that your personal data is deleted when it is no longer necessary for Salons.com and Trellian to retain such data, except data required for legal or accounting purposes.
- The right to withdraw any consent to personal data processing at any time. For example, your consent to receive emailed product news and promotional marketing communications:
- If you want to withdraw or modify your consent to receive various types of email news and marketing communications, please use the link included in the footer of our email to unsubscribe entirely or to change your email preferences.
- Please note that you may still receive system messages and administrative communications from Salons.com and Trellian, such as order confirmations, system messages, and notifications about your account status and activities.
- The right to request that Salons.com and Trellian provides you with your personal data and, if possible, to pass on some or all of this information directly (in an applicable format) to another data controller when the processing is based on consent or contract.
- The right to request a restriction on further data processing, in case there is a dispute in relation to the accuracy or processing of your personal data.
- The right to object to the processing of personal data, in case data processing has been based on legitimate interest and/or direct marketing.
Any questions about your Privacy Rights should be sent to privacy@trellian.com
The use of cookies and beacons
We use cookies and web beacons (‘Website Navigational Information’) to collect information as you navigate our website. Website Navigational Information includes standard information from your web browser, such as browser type and browser language; your Internet Protocol (“IP”) address; and the actions you take on our website, such as the web pages viewed and the links clicked.
This information is used to make our website work more efficiently, as well as to collect business, product and marketing information. Cookies and similar technologies help us tailor our website to your personal needs, as well as to detect and prevent security threats and abuse. If used alone, cookies and web beacons do not personally identify you.
Do we share your data with anyone?
We do not share, sell, rent, or trade your information with any third parties, except from what is described below:
Third-party Service Providers:
Salons.com and Trellian does not sell or provide to third parties any data derived from this service, aggregated or not that can be tied or linked to you personally or your account.
If required by law:
We will disclose your personal information if required by law or if we, as a company, reasonably believe that disclosure is necessary to protect our company’s rights and/or to comply with a judicial proceeding, court order or legal process. However, we will do what we can to ensure that your privacy rights continue to be protected.
Changes to this Privacy Policy
Salons.com and Trellian reserve the right to amend this Privacy Policy at any time. The applicable version will always be found on our website. We encourage you to check this Privacy Policy frequently to ensure you are aware of any changes.
If we make changes that significantly alter our privacy practices, we will notify you by email or post a notice on our website.
How to Contact Trellian
If you have any questions about the way your personal data is controlled and processed, please contact us.
Trellian Ltd
6-8 East Concourse
BEAUMARIS, VIC 3193
AUSTRALIA
Phone: + 61-3-9589-7946
Fax: + 61-3-9589-7951
Email: privacy@trellian.com
Security
We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline.
Wherever we collect sensitive information (such as credit card data), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a closed lock icon at the bottom of your web browser, or looking for "https" at the beginning of the address of the web page.
While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.
If you feel that we are not abiding by this privacy policy, you should contact us immediately via email at support@salons.com
Registration
In order to fully use this website, a user must first complete the registration form. During registration a user is required to give certain information (such as name and email address). This information is used to contact you about the products/services on our site in which you have expressed interest. At your option, you may also provide demographic information (such as gender or age) about yourself, but it is not required.
Orders
We request information from you on our order form. To buy from us, you must provide contact information (like name and shipping address) and financial information (like credit card number, expiration date). This information is used for billing purposes and to fill your orders. If we have trouble processing an order, we'll use this information to contact you.
Links
This web site contains links to other sites. Please be aware that we are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.
Surveys and Contests
From time-to-time our site requests information via surveys or contests. Participation in these surveys or contests is completely voluntary and you may choose whether or not to participate and therefore disclose this information. Information requested may include contact information (such as name and shipping address), and demographic information (such as zip code, age level). Contact information will be used to notify the winners and award prizes. Survey information will be used for purposes of monitoring or improving the use and satisfaction of this site.